1. General
With this data protection declaration, we want to explain to you how we collect and handle personal data in our company.
As part of our business activities, we are subject to the Swiss data protection law. Foreign data protection laws only apply to the extent that the applicable law mandates it and only for the data handling processes and persons affected. In this context, we restrict our offer to persons with residence in Switzerland.
You may only provide us with personal data from third parties if you are authorised to do so and if the data is correct. We ask that you ensure that the affected persons are aware of this data protection declaration.
We reserve the right to change this privacy policy at any time and without notice. The version currently published on our website applies.
2. Responsible for data protection matters
The responsibility for the contents of this data protection declaration as well as for the described data processing lies with:
Böhni Communications Ltd liab. co.
Birkenstrasse 14
CH-6003 Lucerne
info@boehnicommunications.ch
Tel. +41 79 725 72 61
3. Terminology
For better understanding, we will first of all clarify the most important terms which will be used hereafter. In this regard, we adhere to the definitions of terms provided by Swiss data protection law.
- Personal data: all information related to a specific or identifiable natural person.
- Data subjects: natural persons about whom data is processed.
- Processing: any handling of personal data, regardless of the means and procedures used, in particular obtaining, saving, storing, using, changing, disclosing, archiving, deleting or destroying data.
- Responsible: private person or federal body who or which decides, alone or together with others, the purpose and means of the data processing.
- Order processor: private person or federal body who or which processes personal data on behalf of the responsible.
4. Collection and processing of personal data
We process personal data which we receive from our customers, business partners, employees, authorities as well as other people involved and third parties in the course of our business activities, or that we collect from users in the course of operating our website and other applications. When necessary, we also collect publicly accessible data (e.g. from public registers, from the Internet, the press, social media platforms, etc.), insofar as this is necessary and permitted for the fulfilment of our business activities.
When you use our services or contact us, we collect and process – depending on the business case – the following personal data concerning you:
- Master data (title, first name, surname, position in your company, job function, job title, addresses, phone numbers, email addresses etc.)
- Contract data (communication with customers, third parties etc. as well as information provided to us by you or by third parties in oral, written and/or electronic form, and work results created by us from this information)
- Application data (in particular resume, CV, qualifications and additional information which you share with us)
- Performance and billing data (information about services rendered, billing data, performance records, invoices, payments, bank details, etc.)
- Technical data (e.g. IP addresses, device IDs, information on the devices you use and their settings, the Internet provider you use, log data, time of use of our services etc.)
Your enquiries, including all the personal data you have provided, will be stored and processed by us for the purpose of processing your request. You are responsible for the content you submit to us. We recommend that you only submit confidential data in encrypted form.
We treat personal data in connection with applications as strictly confidential. These are only passed on to persons who are entrusted with processing your application. We process the personal data provided to us as part of your application, as well as the personal data collected as part of your application process, insofar as it is required in order to decide on the conclusion and implementation of an employment contract.
5. Purpose of data processing
We process the collected data in order to fulfil our legal and contractual obligations towards our customers, business partners, employees, authorities and other persons concerned.
Additionally, we process the collected data in order to improve the products and services you requested, to manage your use of and requested access to our services and information, to maintain our business relationship with you, to carry out advertising and marketing activities (insofar as we are authorised to do so, such as e.g. where your consent has been obtained), to monitor and improve the performance of our offer, to assert legal claims or defend ourselves against them, to detect, prevent or clarify illegal activities, as well as for the general guarantee of our operations (particularly IT, website, etc.). We collect, use and pass on your personal data only insofar as it is permitted or required by law or if you have agreed to the data collection.
6. Legal grounds for data processing
We process personal data in accordance with Swiss data protection law. Where, exceptionally, a justification for the processing of your personal data is required, this is attributable either to a legal ground, to an overriding public interest, to our overriding private interest or to your consent.
7. Personal data processing times
We process your personal data for as long as we are legally obliged to do so or our legitimate business interests require it or the purpose for which your data was collected necessitates it. The related storage times may mean that your personal data or extracts thereof will need to be stored for several years after the termination of the contractual relationship between you and us. Should your personal data no longer be required for the above mentioned purposes, it will be in principle and as much as possible deleted or anonymised.
8. Data processing in connection with the use of our website
8.1. Cookies and Tracking
When you access our website, we may collect certain information with the use of cookies. Cookies are text files which are stored on your computer. These files do not contain any personal data, but merely a unique ID which allows your browser to be recognised. Cookies help us improve the usability and performance of our website. You can configure your browser so that no cookies are stored on your computer or that a notice always appears before a cookie is installed. Below you will find clarifications of the cookie configuration options for the most common browsers:
Please be aware that a complete deactivation of cookies can lead to our website not working or not working fully.
8.2. Website Hosting Provider
We host our website with a Swiss hosting provider based in Switzerland. With each visit to our website, the hosting provider automatically collects and saves information (server log files) which your browser transmits. This includes the name and URL of the file retrieved, date and time of access, amount of data, web browser and its version, operating system, the domain name of your internet provider, the so-called referrer URL (the web page from which you accessed our offer) and the IP address.
The mentioned data are processed by us for the following purposes:
- Ensuring a smooth connection establishment on our website;
- Ensuring the comfortable use and reliable display of our website;
- Evaluating the security and stability of the system, as well as
- For additional administrative purposes and in the event of unlawful use of our website or our services.
8.3. Tracking Tools
Our website uses Google Maps by Google Inc. In the European area, Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services (hereafter «Google»).
On our website we use Google Maps to display interactive maps and to provide directions. If you visit a page on our website which is connected to Google Maps, your browser will establish a connection with the Google servers. Google Maps also uses cookies. By using Google Maps, various information (e.g. IP address, addresses entered, date and time of the website visit) may be transmitted to Google servers in the USA. You can find additional information about Google Maps at: https://www.google.com/maps/about/#!/.
Additional information about Google’s data protection policy may be found at: https://policies.google.com/privacy.
Data transfer to the USA is based on the standard contractual clauses of the European Commission. Details can be found at: https://privacy.google.com/businesses/controllerterms/mccs/.
8.4. Links to other websites
Our website contains hyperlinks to third party websites which are not operated or controlled by us. We are not responsible for their content nor for their data privacy practices.
9. Disclosure of data to third parties
Insofar as it is legally allowed and necessary, we may also pass on personal data to third parties as part of our business activities. This includes, among others:
- External service providers (including order processors), such as banks and IT providers
- Business partners, such as external consultants, experts, trustees, lawyers and legal expenses insurers
- Domestic and foreign authorities and tribunals
These third parties are normally based in Switzerland, but in some circumstances information may also be transmitted abroad (EU/EEA) and, exceptionally, to third countries (especially the USA, but also worldwide). We adopt appropriate measures in order to ensure compliance with legal requirements. Specifically, an adequacy decision lies with the competent authorities. In absence of such, the transmission of personal data will take place on the basis of appropriate guarantees (especially standard contractual clauses) or there exist exceptions for specific situations (contract processing, law enforcement abroad, etc.) or we will obtain your express consent.
Where necessary, we have finalised corresponding order processing contracts with our order processors. Therein, the order processors commit to comply with data protection and data security regulations. Additionally, they grant us comprehensive rights to audit and control, as well as rights to information, rectification and deletion.
10. Social networks (Social Media)
10.1. General
We maintain the below listed publicly accessible social media profiles. For this purpose, you will find on our website graphics linked to the respective networks. By clicking on a corresponding graphic, you will be forwarded to the selected social network. Once forwarded, the social network will collect and process your data in the following framework.
By visiting our social network profiles, personal information about you may be collected. For example, if you are logged into your social network accounts at the same time when you visit our profile, the portal operator may be able to link this visit to your user account. But also if you have logged out of your account or if you do not have an account with the relative portal, your personal data may still be collected. Such data collection may happen, for example, through the use of cookies. Based on the data thus collected, portal operators can create user profiles and show you interest-related advertising. For further information please consult the respective portal operator’s data protection policy.
10.2. LinkedIn
We maintain a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. Additional information about the handling of personal data by LinkedIn can be found in their data protection policy: https://www.linkedin.com/legal/privacy-policy.
LinkedIn uses advertising cookies. If you would prefer to disable these, please consult the following page: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
10.3. Facebook
We use selected tools from Facebook. The provider of these tools is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
We use these tools to optimise user experience, by only showing our services and products to those who are interested in them. For this purpose, Facebook collects certain information about the visitors of our website and social media profiles. Based on this, we receive analytics concerning the way in which our website, services and products are used.
Using this link, you can opt out of receiving tailored advertising: https://www.facebook.com/settings/?tab=your_facebook_information.
Facebook and we are jointly responsible for certain data processing (e.g. Facebook Fanpage, Page Insights, etc.). Where necessary, we have therefore reached appropriate agreements with Facebook as joint responsibles parties to regulate the mutual rights and obligations (cf. https://www.facebook.com/legal/terms/page_controller_addendum).
Additional information concerning Facebook’s data protection policy can be found here: https://www.facebook.com/policy.php.
10.4. Google MyBusiness
We use Google My Business by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland («Google»). When you visit and interact with our Google My Business listing, Google collects your IP address as well as additional information, which is collected on your device in the form of cookies. This information is collected for statistical purposes. The data collected about you in this context is processed by Google and may also be transmitted to the USA. The use of Google My Business is your own responsibility.
Additional information can be found in Google’s data protection declaration: https://policies.google.com/privacy.
11. Your rights as data subject
Insofar as legal requirements are met, as data subject you have the right,
- to obtain information about whether, and if so which, personal data about you we process;
- to be issued or transferred a copy of your personal data;
- to rectify incorrect personal data;
- to have your personal data erased;
- to appeal against the processing of your personal data;
- to withdraw your given consent with future effect.
For the purpose of asserting your rights as data subject, or if you have questions regarding this data protection declaration as well as the data processing methods therein described, you can contact the office previously listed under point 2 at any time.
If you suspect that your data has been processed unlawfully, we would be grateful if you contacted us directly. Alternatively, you can file a complaint with the competent supervisory authority. The supervisory authority for data protection in Switzerland is the Federal Data Protection and Information Commissioner.
12. Data security
In order to safeguard your data, we maintain technical and organisational security measures in accordance with the current state of the art.
Communication via our website is encrypted through the use of the SSL/TLS encryption protocol.
We emphasise that, even when encrypted, data transfer over the internet always involves security risks. The complete protection of data from access by third parties cannot be guaranteed.